Pool Re Services Limited is using Delta eSourcing to run this tender exercise
| Notice Summary |
|---|
| Title: | PRE00362_Annual General Meeting |
| Notice type: | UK4: Tender notice |
| Authority: | Pool Re Services Limited |
| Nature of contract: | Services |
| Procedure: | Below threshold - Open competition |
| Short Description: | Pool Re requires a secure, reliable and fully supported end-to-end service to deliver Annual General Meetings (AGMs), General Meetings (GMs). The service must enable authenticated participation, moderated interaction (Q&A), compliant voting, broadcast/streaming, and timely provision of validated meeting outputs, supported by robust security, resilience and data protection controls. |
| Published: | 13/03/2026 13:32 |
PRE00362_Annual General Meeting
Contracting authority
- Contracting authority:
- Pool Re Services Limited
- Public Procurement Organisation Number:
- PMWL-1715-XLYD
- Address:
Equitable House, 47 King William Street
London
EC4R 9AF
UK- Contact name:
- Not provided
- Email:
- commercialservices@poolre.co.uk
- Telephone:
- Not provided
- Website:
- Not provided
- Organisation type:
- REGIONAL_AUTHORITY
- Devolved regulations that apply:
- None
Procedure
- Procedure type:
Below threshold - open competition- Dynamic market:
- No
- Special regime:
None
Scope
- Title:
- PRE00362_Annual General Meeting
- Reference number:
- PRE00362
- Main procurement category:
- SERVICES
- Description:
- Pool Re requires a secure, reliable and fully supported end-to-end service to deliver Annual General Meetings (AGMs), General Meetings (GMs). The service must enable authenticated participation, moderated interaction (Q&A), compliant voting, broadcast/streaming, and timely provision of validated meeting outputs, supported by robust security, resilience and data protection controls.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://poolre.delta-esourcing.com/tenders/UK-UK-London:-Software-package-and-information-systems./GMQH327YN3
To respond to this opportunity, please click here:
https://poolre.delta-esourcing.com/respond/GMQH327YN3 - Total value (estimated):
GBP 90,000 excluding VAT
GBP 108,000 including VAT
Description
- Description:
- Not provided
- Suitable for SMEs:
- Yes
- Suitable for VCSEs:
- No
- Contract dates (estimated):
- 01/07/2026 to 30/06/2029
- CPV classifications:
48000000 - Software package and information systems.
72000000 - IT services: consulting, software development, Internet and support.- Contract can be extended:
- Yes
- Extension date:
- 30/06/2031
- Delivery regions:
UK - UNITED KINGDOM- Award criteria:
Name: Technical and Quality Requirements / Weighting: 80.00
Name: Financial Evaluation / Weighting: 20.00
Documents
- Associated tender documents:
Not provided- Technical specifications:
Not provided
Submission
- Enquiry deadline:
- 10/04/2026 Time: 14:00
- Tender submission deadline:
- 08/05/2026 Time: 14:00
- Submission address and any special instructions:
- https://www.delta-esourcing.com/
- An electronic auction will be used:
No
Other information
- Legal and financial capacity conditions of participation:
- Not provided
- Technical ability conditions of participation:
- Not provided
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):
- Not provided
- Government Procurement Agreement (GPA):
- Not provided
- A conflicts assessment has been prepared and revised:
- No
Other organisations
Not provided
Related Notice
PRE00362_Annual General Meeting
Contracting Authorities
- Contracting authority:
- Pool Re Services Limited
- Public Procurement Organisation Number:
- PMWL-1715-XLYD
- Address:
Equitable House, 47 King William Street
London
EC4R 9AF
UK- Contact name:
- Not provided
- Email:
- commercialservices@poolre.co.uk
- Telephone:
- Not provided
- Website:
- Not provided
- Organisation type:
- REGIONAL_AUTHORITY
- Devolved regulations that apply:
- None
Procedure
- Procedure type:
Below threshold - open competition- Dynamic market:
- No
- Special regime:
None
Scope
- Title:
- PRE00362_Annual General Meeting
- Reference number:
- PRE00362
- Main procurement category:
- SERVICES
- Description:
- Pool Re requires a secure, reliable and fully supported end-to-end service to deliver Annual General Meetings (AGMs), General Meetings (GMs). The service must enable authenticated participation, moderated interaction (Q&A), compliant voting, broadcast/streaming, and timely provision of validated meeting outputs, supported by robust security, resilience and data protection controls.
To view this notice, please click here:
https://poolre.delta-esourcing.com/delta/viewNotice.html?noticeId=1060728517
To respond to this opportunity, please click here:
https://poolre.delta-esourcing.com/respond/GMQH327YN3 - Total value (estimated):
GBP 90,000 excluding VAT
GBP 108,000 including VAT
- Contract value:
- GBP 108,000 including VAT
Contract Details
Contract 1
- Title:
- Not provided
- Reference number:
- Not provided
- Contract value:
- GBP 84,120 including VAT
- Below the relevant threshold:
- Yes
- Award decision date:
- Not provided
- Earliest date the contract will be signed:
- 20/08/2026
- Contract dates (estimated):
- 21/08/2026 to 20/08/2029
- Main procurement category:
- SERVICES
- CPV classifications:
48000000 - Software package and information systems.
72000000 - IT services: consulting, software development, Internet and support.- Delivery regions:
UK - UNITED KINGDOM
Supplier
- Supplier:
- LUMI AGM UK LIMITED
- Companies House:
- 02592239
- Address:
Armoury House Ordnance Business Park, Midhurst Road, Liphook
Hampshire
GU30 7ZA
UK- Email:
- richard.macbeth@lumiglobal.com
- Telephone:
- Not provided
- Small or medium-sized enterprise (SME):
- Yes
- Voluntary, community or social enterprise (VCSE):
- No
- Key performance indicators:
Not provided- Associated documents:
Not provided
Other organisations
Not provided